7 - Where do I start? - Start with the Safety Steps

The Ultimate Guide to Workplace Safety: 6 Steps to Build a Safer Work Environment IntroductionWhere do I start? This is the most common question I hear as a safety coach. Business owners and safety managers often ask, “David, I know I’m supposed to have safety programs, safety training, and inspections, but where do I begin?”

If you’ve ever wondered the same, this guide is for you. Today, I’ll walk you through the Six Safety Steps—a clear, step-by-step process to create a robust safety program that protects your employees and complies with OSHA regulations. Let’s dive in because no one should get hurt at work.

Step 1: Conduct a Safety Assessment The first step is a thorough safety assessment. This process identifies hazards that could harm your employees. Ask yourself and your team: Where is someone most likely to get hurt? What are the major and minor hazards in the workplace? Focus on two categories of accidents: Serious Injuries: Low-frequency but high-consequence events such as amputations or fatalities. Frequent Accidents: High-frequency but lower-severity incidents like slips, trips, and minor injuries. By identifying these risks, you’ll know where to focus your efforts.

Step 2: Review Past Records Understanding your company’s history is critical. Dive into your accident logs and injury records to uncover patterns. OSHA requires you to maintain a five-year record of these logs, including your OSHA 300 Log. Pro Tip: Ensure you have both hard copies and electronic versions of these records for quick access. Review details like: Which departments experienced the most incidents? What jobs were employees performing during accidents? Were employees adequately trained? This historical data will help you identify recurring issues and set the foundation for your safety program.

Step 3: Prioritize Your Programs and Training Once hazards are identified, prioritize your safety programs. Focus on the areas where accidents are most likely to occur. Here are three common high-risk areas: Confined Space Entry Fall Protection Lockout/Tagout Procedures Every company’s risks differ. Use your safety assessment to pinpoint your top priorities. Develop written safety programs as a roadmap for these hazards, then implement employee training to ensure everyone knows their role in maintaining safety. Example: If lockout/tagout is a top priority, your program should include: Machine-specific procedures Proper lockout tools and tags Comprehensive employee training

Step 4: Implement Consistent Training and Inspections Safety isn’t a one-time effort—it requires consistency. Schedule regular toolbox talks or standing safety meetings to reinforce key concepts. Additionally, perform routine inspections to ensure compliance. Key Actions: Conduct pre-shift inspections (e.g., forklift checks). Set a weekly schedule for safety discussions. Use inspections to verify that procedures are followed. Remember, you must inspect what you expect. Regular follow-ups show employees that safety is a priority.

Step 5: Tie a Bow on Your Programs Once your initial programs are implemented, focus on completing additional required safety measures. This includes: PPE Programs Fire Prevention Plans Hearing Conservation Ladder Safety Divide your efforts into two phases: The first half of your timeline focuses on the top-priority programs. The second half addresses additional compliance requirements. Throughout, revisit and reinforce the priority programs to ensure long-term effectiveness.

Step 6: Build a Safety Culture The final step is fostering a safety-first mindset across your organization. This involves: Empowering employees to identify and report hazards. Encouraging open communication about safety concerns. Recognizing and rewarding safety compliance. A strong safety culture ensures your programs are sustainable and effective over time. Get Started Today!

Ready to take the first step? Download my free OSHA Audit Checklist on HelpWithOSHA.com. This checklist helps you understand what OSHA looks for during an inspection, so you can prepare your company and keep your employees safe. Start building a safer workplace today because no one should get hurt at work. Let’s make safety a priority together.